I recently attended the San Diego & Imperial SBDC networking event for Women in Business, where I had the chance to meet amazing female business owners but we also talked about common problem many of us face: burnout. Burnout often stems from handling too many routine tasks that drain our energy and creativity. This is where AI can make a big difference. They described burnout in a way that resonated with me: 'Burnout is what happens when you forget to be human for too long.' That really struck me, especially in this era of AI.
Sometimes, as business owners, we act like robots, trying to do it all. Racing against the clock, we often end up skipping meals, cutting back on sleep, and spending less time with family. It's like we're programmed to think this is the only way to succeed. But here’s the thing: hustling non-stop isn’t just draining; it’s downright unhealthy and bad for business. We need tools—like AI—not just to boost our efficiency but to give us time back so we can take a human break every now and then.
AI tools, like those from ChatbotBuilder AI, take over repetitive tasks. This frees us up to focus on growing and innovating. But some people hesitate to use AI, worried it's too complex, risky, or costly. It's important to remember that AI is here to assist, not replace us. In the past, washing machines were once seen as a luxury; now, they save us time every day. Similarly, AI enhances our work by taking care of tasks we don’t need to do ourselves.
For anyone unsure about using AI, think about this: AI can handle the tasks you dislike, leaving you more time for the work that truly matters to you—the work that drives your business forward and fulfills you. Here’s a list of tasks that you can automate with ChatbotBuilder AI to get at least two hours back each week:
- Answer frequently asked questions in your inbox.
- Tailor public and private responses for potential leads asking about your products on social media posts or ads.
- Pre-qualify leads so you only invest your time calling those who actually want to do business with you.
- Automate customer support for common inquiries like 'Where is the manual?' or 'I lost my password'—simple questions that a robot can quickly and accurately answer with a proper knowledge base.
- Book appointments without the back-and-forth to find the best time for both parties.
- Send out reminders for promotions, appointments, and more.
One thing I learned from my favorite marketing teacher was to keep a log of everything I do throughout the week—everything, without filtering. Just write it down. At the end of the week, this log gives you a clear view of how you've spent your time. It helps you identify activities that neither make you money nor bring you joy. These are tasks you can automate, delegate, outsource, or eliminate to reclaim your life and focus on what truly matters. Here is a matriz to help you decide what to do with each task:
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By embracing AI, you’re not just changing how tasks are done; you’re transforming your business operations. AI helps us make faster, smarter decisions and cuts down on time spent on low-value tasks.
As AI evolves, its ability to help us manage workloads and prevent burnout only grows. By assigning routine tasks to AI, we improve efficiency and protect our mental health, creating a more balanced, productive work environment.
Let’s not wait to feel overwhelmed. Let’s use AI to manage our tasks and prevent burnout, turning our workday into a chance for strategic and creative work.
*A special thanks to Alexis and Johana at the SBDC for hosting such an insightful event!*
This Blog was Written by Wendy Molinares
VP of Chatbot Builder AI
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